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Posts Tagged ‘management’

Management and Leadership

September 24th, 2009 No comments

When I was in the U.S. Marine Corps, the term “leadership” was taught, explained, and demonstrated almost every minute of the day. I found that the biggest and most important difference between a manager and a leader is the way they motivate people who work for them, or follow them. I find that the traits associated with management and leadership can be very similar but they are definitely not transferrable. In our daily routine, there is a need for both types of individuals and many of you have developed both styles in your personal and professional life.

It has been my experience that if you are a manager you normally have subordinates. These are individuals who have been assigned to your charge by higher authorities within a corporate structure. Managers hold positions of authority that have been given to them by upper level administrators and are assigned a multitude of tasks to accomplish for the betterment of the organization.

Management of the daily routine is a very important function, especially in today’s troubled corporate environment. And let me add, not everyone can be an effective manager. It takes training; perhaps vocational, on-the-job or academic instruction. It also takes a ton of organizational skills, patience, self-confidence, and the ability to efficiently function under some extremely high pressure deadlines. Managers usually are not big risk takers and that’s perfectly alright because the company has tasked them (and their subordinates) with the successful completion of a task for the benefit of the company – nothing more, nothing less. That’s what a manager gets paid to do.

Leaders, on the other hand, normally don’t have subordinates but leaders always have followers. People only follow someone because they want to, not because they are asked or forced to do so. Many corporate leaders have subordinates, but that’s only because they are also managers within the organization. But when these individuals feel the need to lead, they must give up their formal corporate managerial authority, because to lead is to have followers, and following is always a voluntary action – there are no exceptions.

There are all kinds of leaders; some are animated and energetic while some are more reserved. Some people seem to be born to lead while others learn how to lead. Some are charismatic while others are extremely humble but whatever the style; there is always a magnetic appeal to whatever the leader does or asks others to do. Leaders will never ask anyone to do something that they won’t do right along with their team. And although leaders aren’t thrill seekers, willing to do anything to get the job done; they are calculated risk takers and not afraid to do something out of the ordinary in order to successfully complete an assigned task.

Like I said at the beginning, most of us have a touch of both – managerial and leadership traits – within us. This allows us to be organizers when necessary and adapt to changing situations, when required to do so. I have heard a simple explanation concerning the difference between management and leadership style that says “managers do things right, leaders do the right things.”  I believe what this means is that managers are centered on the process of accomplishing tasks while leaders are more visionary and imaginative.  I guess that may be true, but I also believe there are many other factors that must be discussed when we consider the value of each role.

If a company is going to surpass its competitors by becoming more productive and innovative, the proper individuals must be assigned within the leadership and the management makeup of the company.  Both of these functions are important and I think we sometimes give too much credit to the star corporate executive rather than realizing that both the internal leader and his or her management staff/team are needed to assure the ultimate success of a company’s business plan.

Time Management Increases the Team Effort

August 26th, 2009 No comments

You’ve probably heard about how to make the most of your time through proper time management your entire professional career.  I ran head first into a project the other day that suddenly made me realize that appropriate time management techniques didn’t just help me get through my busy day – but it also helped others.  If I could effectively answer requests on time or ahead of schedule, those requesting the information would also be able to better handle their time more efficiently.

 

I know, most of us just think we’re much too busy these days and if we had more time in the day we could handle all of our tasks more easily and on time.  But you know, we all have the same amount of time; and some are very good at managing our daily 24 hours while others are just pitiful.

 

It’s a common error of many new managers to believe they can accomplish the job more efficiently on their own.  I learned a long time ago that it is much more important to train others in the organization in a specific task and then delegate.  It will do wonders for your peace of mind and for the successful completion of the task. Plus, training and delegation is important to develop a solid team spirit within the organization. 

 

So, where do you start? I guess the first step is accepting the fact that you could do much better when handling your time.  Don’t waste a moment during the day.  Start by;

 

-         Getting back to basics and write up your daily, weekly and monthly “to do” lists.  Knowing what you have to do and prioritizing the tasks is half the battle.

-         Set a deadline for each task

-         Determine which projects will you delegate and which you will do yourself

-         Make a list of the individuals who can help you complete each task…who is the right person for the job?

-         Schedule the work to be done, assign it to the person(s) involved and then move on to the next project. 

 

Remember, corporate management is always looking for the professional employees who can handle the job in the eight hours allotted each day.  If your deadlines are constantly being pushed forward to a later date, then how effective are you perceived to be by the corporate elite…also known as your boss.  It’s understandable that in these volatile times, as we approach 10 percent unemployment, people would want to “look” busy for obvious reasons.  But better than being busy is being productive…being creative….being efficient.  The proper management of your time (and the time of your subordinates) will help you and your company locate a path to success. 

 

In today’s challenging business environment, we are all being asked to accomplish more with less – fewer dollars, and, at times, fewer people.  That’s why the proper management of your time has never been more important. And remember, just because YOU think you are too busy doesn’t necessarily mean you actually are too busy.

 

You have a choice of how you accomplish your daily schedule but before you even start, prioritize, delegate, schedule and make it happen.  There will be some things that just didn’t seem to be important yesterday that will move to the top of the list today.  And others will disappear completely or get pushed to the back of the priority list.  Today’s daily calendar must be fluid and changeable.  We all must be prepared to turn 180 degrees at a moment’s notice, if the situation calls for it; just keep your eyes and your mind opened to the changing situation and adjust, when necessary.

 

Take control of your time, starting today.  Your personal level of “busy-ness” will affect your professional life and the professional lives of those around you who you are tasked to support. Remember, what you do (or don’t do) affects others. Begin taking on a creative approach to getting your job done.  Your proper approach to time management has never been more important.